Abstract Submission

Important Dates:

  • Abstract submission deadline: 15th September 2017
  • Notification of abstract “acceptance or rejection” will be sent by 30th September, 2017 to the same email used in the submission process of the abstracts.
  • Abstract withdrawal deadline: 15th of October, 2017

Abstract Submission Rules:

  • All accepted abstracts will be included in the Annual Meeting Abstract Supplement of the Journal of Vascular and Interventional Neurology (JVIN) Special Edition. Accepted abstracts will be published as submitted. Please click here for more information (www.jvin.org).
  • Abstracts previously presented at a national / international medical conference may be submitted to ICIN. The meeting, location, and the date of previous presentation must be cited. Abstracts cannot be previously published. Failure to honor the policies will result in the abstract being withdrawn or barred from presentation.
  • Authors will have the option of submitting their abstract for one of the following options:
    • Poster presentation only.
    • Either platform or poster presentation.
  • We recommended authors not to include tables or figures in the online abstract submission process, unless essential for and no alternative exits to present their research findings (maximum of 1 table and 2 images may be permitted in those circumstances).
  • Trade names must be avoided whenever possible.
  • The committee will endeavor to schedule the abstracts according to the author’s preferences but reserve the right to decide on the final form of presentation.
  • The presenting author is required to register for the conference in order to present the abstract.
  • All presenting authors are expected to stand by their posters for the full duration of their designated stand by times.
  • Only abstracts with results will be accepted for review. Results may be preliminary and the final results can be updated in the presentation or poster.
  • All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication.
  • All submitted abstracts will be forwarded to the review committee. Notifications regarding the status will be sent once the review process is complete.
  • All authors with influence over the content of the abstract must be disclosed. When submitting the abstract online, please name the list of authors and the corresponding financial disclosure.

Guidelines for Submission:

  • Contact details of the presenting author
    • Email address
    • Full postal address
    • Daytime or evening phone number
  • Presentation type
    • Poster presentation
    • Platform or poster presentation
  • Author and co-author details
    • First, middle and last names
    • Affiliation details: department, institution/hospital, city, state (If relevant) and country.
  • Abstract title: Limit to 25 words and the title should clearly indicate the nature of the study.
    • Use capital for the first letter of each word as appropriate; do not capitalize the entire title.
    • No periods.
    • No abbreviations.
    • No underlining or use of bolding.
    • Do not italicize the entire title.
    • Example: “Sphenoidal Segment of the Middle Cerebral Artery: Angiographic Review and Relevance in Mechanical Thrombectomy”.
  • The abstract should state briefly and clearly the purpose, methods, results and conclusion of the work. Limit the word limit of the abstract to 300. (Title, references & disclosure not included)
    • Background & Purpose: Clearly state the purpose of the abstract.
    • Methods: Describe your selection of observation or experimental subjects clearly.
    • Results: Present your results in a logical sequence.
    • Conclusion: Emphasize new and important observations of the study and the conclusion drawn from them.

The Submission Process:

  • To submit the abstract, please click on “Abstract Submission” available a www.icin.online and complete a multi-step process by entering all the required fields. Start the submission process by clicking on “create new”. Be sure you read the directions of each page carefully and click on “save and continue” at the end of every page. The steps included in the abstract submission process include:
    • Title
    • Author & co-authors
    • Abstract
    • Category
    • Keywords
    • Presentation preference
    • Final review
  • Once the abstract is completed, you can either “edit”, “delete” or “save and submit”.
  • Alternative to the above online submission method, the structured abstract created by following all above instructions, can be submitted by email to abstracts@icin.online.

ICIN Abstract Withdrawal Policy:

  • It is ICIN’s expectation that all accepted abstracts will, under all circumstances be presented at the conference. If the presenting author is unable to present the abstract, a co-author is eligible to present on their behalf. Failure to present an accepted abstract may cause in author(s) to be ineligible for abstract submission at next year’s annual conference.
  • To request withdrawal of an abstract, contact the conference administrator at info@icin.online

Declaration of Consent to Publication and Assignation of Copyright:

  • Submitting author implicitly agrees to all of the below on behalf of all authors listed on the abstract:
  • I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published exactly as submitted.
  • Submission of the abstract constitutes my consent to publication (e.g. Conference website, programs, other promotions, etc.)
  • The author of the abstract affirms and represents that He/she is the sole owner or have the rights of all the information and content ("Content") provided to ICIN 2017 and Journal of Vascular and Interventional Neurology (JVIN). The publication of the abstract does not infringe any third party rights including, but not limited to, intellectual property rights.
  • The Abstract Submitter, grants the Organizers a royalty-free, perpetual, interminable, irrevocable nonexclusive license to use, reproduce, publish, translate, distribute, and display the Content.
  • The Organizers reserve the right to remove from any publication an abstract which does not comply with the above.
  • I herewith confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.